Post an Enrollment Form on Your Organization's Website
You can make it easy for new people to get involved with an online enrollment form that can be posted on your organization's website! VSP administrators can customize the enrollment forms and have control over which forms get approved and when, which guarantees volunteers go through the necessary procedures before being placed on the schedule. Using enrollment forms makes it easy to engage new volunteers and collect their information in one place.
- Start in the Web Terminal pane of VSP and click on the "Web Terminal settings..." button at the top of the Home tab.
- Use the sub-headings on the left that appear below the Enrollments heading to control the information collected on the forms.
For example, if you click on the "Jobs" subheading, you can check the box to "Allow volunteers to request their jobs during enrollment". You can add job descriptions by checking the "Show jobs descriptions:" box, clicking on a job in the list, and giving that job a short description. This helps volunteers get an idea of what is required in that role during the enrollment process.
- Once you configure what information the enrollment forms will collect, click on the main Enrollments heading again on the left. You will see the URL for the enrollment form and a "Copy URL..." button - click the "Copy URL..." button to copy this URL.
- Create a new email and select "Paste" to send this URL to your organization's webmaster. They will then be able to place a link to the form right on your organization's website.
Note: When a prospective volunteer fills out the enrollment form, a web form is generated in VSP. Go to the Web Forms pane to review the enrollments and process the forms to add the prospective volunteer to the volunteer list inside VSP.