Volunteer Scheduler ProVSP Help TopicsWeb Terminal Web FormsWhat are Web Forms? How can I see all the changes made online by volunteers?

What are Web Forms? How can I see all the changes made online by volunteers?

Web Forms are the vehicle through which any changes your volunteers make to their schedule or their profile in the Web Terminal are shown and applied inside VSP.  There are four types of web forms:

Assignment forms are created when a volunteer volunteers to fill an unfilled position in a schedule.

Swap request forms are created when a volunteer requests a sub for one of their scheduled positions.

Swap accept forms are created when a volunteer accepts a swap request made by another volunteer.

Profile change forms are created when a volunteer makes changes to his profile settings in the My Profile tab.

Changes made by a Web Form are not applied to your database until the form is processed. A form is processed at different times depending on whether or not automatic processing is enabled. Automatic processing may be enabled or disabled for each type of form separately.

• If automatic processing is enabled for a particular type of form, then the form is processed automatically as soon as it is received. (If VSP is not open, then the processing takes place immediately when the form is submitted. Otherwise, if VSP is currently open, then the form is processed as soon as it is registered by VSP – that is, as soon as an administrator clicks the Web Forms pane or the small refresh button in the top right hand corner of the Web Forms pane.)

• If automatic processing is not enabled for a particular type of form, then the form needs to be manually selected in the Web Forms pane and then the “Process form” button needs to be clicked before the form is processed and its changes are applied.

You can view all processed web forms by clicking the appropriate option at the top of the Web Forms pane.  This way you can easily keep track of all changes that are requested and made by volunteers using the Web Terminal.