Volunteer Scheduler ProVSP Help TopicsScheduling Recurring ShiftsHow do I account for seasonal changes in recurring shifts or job requirements?

How do I account for seasonal changes in recurring shifts or job requirements?

For seasonal changes in shift times or job requirements that take place at the beginning of a scheduling period, you can make the appropriate adjustments in the Recurring Shifts pane by clicking on Recurring Shifts on the left hand side of VSP's main screen. The changes you make to the shift times or job requirements for shifts in that area will all be reflected the next time a schedule skeleton is produced. You can also make shifts inactive in that area to prevent them from being scheduled during a given part of the year.

You can account for seasonal changes in shift times or job requirements that take place in the middle of a schedule by first creating a schedule skeleton with the shift time and / or job settings that correspond to the first part of the schedule. You can then edit each shift that has a different shift time or job requirements by selecting its day from the calendar, clicking on the shift, and then clicking on the Edit Shift button. Then adjust the shift time and / or job requirements as appropriate. (You can delete unneeded shifts completely by selecting them and then clicking the “Delete Shift” button.) When you have finished making adjustments to each of the necessary shifts, you can then choose “Save Skeleton” from the File menu to save the changes you’ve made. Then click the Auto Schedule button and the shifts you modified will be scheduled according to their new settings.

If during the next schedule you run, all the shifts will have the new settings (as opposed to just the second part of the schedule), you should make the appropriate adjustments in the  Recurring Shifts pane on the left hand side of VSP’s main screen. That way you will not need to manually edit each instance of the shifts in the schedule skeleton window so that they are scheduled with the new settings.