How do I set up Admins and Leaders?

If you are unsure about the difference between installation admins, Web Admins, and Leaders, check out this article

For installation Admins:  

Installation Admins need to download the program onto their computer. Download VSP here. Use your organization's activation code and password to sign into the program once downloaded.

For Web Admins and Leaders: 

Web Admins and Leaders access all their privileges through the Web Terminal (accessed through any internet browser). 

To assign Web Admins and Leaders and give them leadership abilities in the Web Terminal: 

  1. Go to the Administrators pane on the left side of VSP. (Note: if you don’t see the Administrators pane, click here to install the free update.)
  2. Click the "+" button to begin creating a new Web Admin or Leader.
  3. If creating a new Leader, then assign the Leaders to the appropriate jobs, shifts, and responsibilities.

Emailing Web Admins and Leaders their login information

Once you have set up your Web Admins and Leaders, you can send them an introductory email using the Announcements pane. 

  1. Go to the Announcements pane on the left side of the program
  2. Click on the + button at the top of the page and choose "Templates - Preconfigured”
  3. Select "Intro Email: Leaders" 

This will load an email that is meant to introduce Leaders to VSP. It includes a link to the Web Terminal, their username and password, and a link to a video tutorial meant to familiarize Leaders with the software. You can customize this email as much as you wish - the template is just meant to be a jumping off point for you!

You can also adjust the "To" field at the top of the page to send to only Web Admins and Leaders, by selecting the "But only volunteers who pass | this filter..." box.

Then, in the window that appears, click "Admin access". In the box that appears on the right, it should say "Are Web Admin or Leader". Click "OK" and then you can go ahead and send your email to get your Web Admins and Leaders on board.