How do I use the Shift Plan?

The Shift Planner is used to attach notes or resources to a shift within the schedule posted online.

To access the Shift Planner:

1. Select the shift in the schedule.

2. Go to the Schedule menu at the top of the screen and select “Edit Shift Plan…” A new dialog will open to that shift’s plan.


Notes are one-way communication from you to your volunteers. Notes can be just text or can include a hyperlink to take your volunteers to another web page.

To create a note:
1. Click “Add Note…”
2. Type your note to volunteers in the space provided. Text editing tools appear above the box that can be used to further customize your text, including the ability to add a hyperlink.
3. Choose if you want to this note displayed to:

  • this shift only
  • this shift as well as all its related shifts this week
  • Note: Related shifts are ones that have the same name. This also applies to shifts that are not named.
  • this shift and all other shifts with [Recurring Shift pane settings] shifts
  • every single shift

4. Choose if you want to also limit to “Only show this note to [job]”
5. Click OK


Resources are links to webpages or files that you upload so your volunteers can access them online. These can be rosters, protocols, or anything else your volunteers need to access.

Notes and resources can be viewed by other volunteers by clicking on the blue hyperlinked date of any shift in an email or on the Web Terminal.